Being someone who handles projects, it is necessary to have main guidelines that will continually be repeated in each stage. The project manager or PM is the center of development and is responsible for the project delivered to the client. But before discussing further a PM, what exactly and what is the role for? Let’s discuss it!
What is Project Manager?
PM is responsible for leading development from its inception to execution. This includes planning, implementation, and managing the people, resources, and scope.
PM are first and foremost responsible for planning and organizing. They must be able to define and manage the objectives by planning the scope, goals, deliverables, tasks, costs, and deadlines. They also need to assign tasks to team members while considering each team member’s strengths, weaknesses, and availability. PM needs to be adept at identifying risks in advance and developing contingency plans should those risks occur.
Project Manager Role
Once a project has begun, PM needs to monitor progress to stay on schedule and within budget. This involves meeting with stakeholders and progress reports while making necessary changes to keep on track. A good PM will also have strong communication skills to keep all stakeholders informed of the progress or problems that may arise.
10 Tips to be A Great Project Manager
Therefore every PM should have this important guideline. Here are 10 tips and tricks you need to know to become a great Project Manager:
The initiation stage is the first phase that appears. What you intend to achieve will be discovered within a scope. Set the goals and point out everything that isn’t covered by the project’s scope.
It is advisable to scribble everything down on paper or in a digital document. Consider your project-related ideologies from a broad viewpoint to discover where you can use them shortly.
This is the first stage in the phase. Start broad and reduce your scope as you develop your strategy. See what comes up when you present your scope to the CEO and other key stakeholders.
Know Your Timeline
The importance of determining your timeline cannot be overstated. When will your project be completed? How much time will you allot? You must answer these questions at this stage. When planning your schedule, you can estimate how long each task will take, but the deadline is fixed and rarely changes.
Examine the Resources at your Disposal
Identifying the available resources will assist you in preparing for the project’s launch. To resolve any bottlenecks in your execution, you must assess the available human resource, investment, machinery, and equipment.
You will, however, rarely have direct control over your resources. Because some people are better at what they do than others, the outcome differs from project to project. As a PM, you should manage all of the flaws and hazards. Perhaps now is the time to experiment with risk management apps.
Make a Plan
To assist in creating your plan, get feedback from top management on all three of the steps mentioned above: scope, schedule, and available resources. Your timetable and task process, resources, critical route, and network diagram are all included in the plan.
Communicate With the Team
After you get the approval of your plan, you must gather your team for a meeting and brief them about the nitty-gritty. With the help of meeting management software, you can record meeting minutes, assign meeting attendees, and schedule recurrent appointments.
Delegate Work According to Available Resources
If you’re a team leader, project manager, or business owner, you don’t have to handle everything yourself. To focus more on monitoring and control, make it a habit to delegate your job to your team.
Attempt to assign assignments to your team based on their skill sets and talents. Find out what your team’s strengths are and how you can leverage them to your advantage.
Keep a Record of Everything!
Even if you have an excellent memory, you should document the entire project from beginning to end to avoid missing anything. It is safe to maintain all of your records.
You should record such variances to keep ahead of the curve whenever you make adjustments or a new requirement is included in your execution. This will help you in reviewing before the final delivery milestone date.
Monitor the Progress of the Project
After your project has begun, you should keep track of the tasks, deliverables, team, and everything else that affects your progress. Set KPIs with planned goals to match the actual results to the intended results accordingly.
Using nTask Software Tools
Use nTask project and task management software to take your project to the next level. It’s an all-in-one tool with abundant features to meet all of your project requirements.
The best part is that nTask will assist you with your projects from beginning to end. Within the same task platform, you can create tasks, and to-do list items, collaborate, create Gantt Charts, manage issues and risks, and manage the budget.
Keep in Touch and Show your Gratitude
Meetings with your team, vendors, and other stakeholders should keep you up to date on the status of your project. If someone falls behind schedule, you’ll need to motivate them to get back on track. You must be open to others and listen to them.
Furthermore, you must recognize and appreciate your team’s efforts. To be an effective project leader, you should hone your people skills.